Effective Date: 17 Jan 2022

This Privacy Policy explains how Vroutes Strategic Consulting LLP (“Company”, “we”, “our”, “us”), operating under the brand names vroutesHR, vroutes, and vroots café, collects, uses, discloses, and protects your information when you visit our website www.vrouteshr.com (“Website”) or engage with our services. By accessing or using the Website, you agree to the terms of this Privacy Policy. If you do not agree, discontinue use of the Website immediately.

1. DEFINITIONS

• “Personal Data”: Any information that identifies an individual.
  
  

• “You”, “User”: Any visitor, customer, client, or person accessing the Website.
  
  

• “Services”: HR consulting, HR outsourcing, HR documentation, business consulting, recruitment, or any offering by the Company.
  
  

• “Cookies”: Small data files stored on your device when browsing our Website.
  
  

2. INFORMATION WE COLLECT

We collect information in the following ways:

A. Information You Provide to Us

When you fill forms, contact us, or use our services, we may collect:

• Full Name
  
  

• Email Address
  
  

• Mobile Number
  
  

• Company Name
  
  

• Job Title
  
  

• Address / Location
  
  

• Business Requirements
  
  

• Documents shared voluntarily
  
  

• CVs / Resumes (for recruitment services)
  
  

• Any other details you submit
  
  

B. Information Collected Automatically

When you browse our Website, we automatically collect:

• IP Address
  
  

• Device Type
  
  

• Browser Type
  
  

• Pages visited
  
  

• Time spent on pages
  
  

• Clicks & navigation paths
  
  

• Referring URLs
  
  

• Cookies and analytics data
  
  

This helps us improve website performance and user experience.

C. Information from Third Parties

We may receive information from:

• Job portals
  
  

• Recruitment platforms
  
  

• Background verification partners
  
  

• Third-party analytics tools
  
  

• Social media platforms (LinkedIn, Facebook, etc.)
  
  

3. HOW WE USE YOUR INFORMATION

We use your data to:

Deliver and Improve Services

• Provide HR consulting, HRBP, documentation, compliance, and other services
  
  

• Respond to your inquiries
  
  

• Send proposals, quotes, and agreements
  
  

• Improve website functionality and user experience
  
  

Communication

• Send service updates
  
  

• Respond to queries
  
  

• Provide relevant HR or business-related information
  
  

• Marketing communication (only with consent)
  
  

Legal & Compliance

• Maintain records as required by law
  
  

• Prevent fraud and unauthorized access
  
  

Recruitment (if applicable)

• Process job applications
  
  

• Match candidate profiles with suitable roles
  
  

• Share details with employers (only with consent)
  
  

4. SHARING & DISCLOSURE OF INFORMATION

We do NOT sell your personal data.

We may share information only with:

A. Service Providers

• IT & hosting partners
  
  

• HRMS platforms
  
  

• Background verification vendors
  
  

• Email/messaging systems
  
  

• Analytics and marketing tools
  
  

B. Clients (for recruitment services only)

Only when candidates apply for a job or request placement assistance.

C. Legal Authorities

If required for:

• Compliance with Indian law
  
  

• Court orders
  
  

• Fraud prevention
  
  

• Law enforcement requests
  
  

5. DATA STORAGE & SECURITY

We implement strict security practices to protect your data:

• Encrypted data transfer (SSL)
  
  

• Secure servers & restricted access
  
  

• Periodic security audits
  
  

• Access control & authentication
  
  

However, no online transmission is 100% secure. We strive for best practices but cannot guarantee absolute security.

6. DATA RETENTION

We retain your data:

• As long as necessary to provide services
  
  

• As required by law
  
  

• Until you request deletion
  
  

You may request deletion anytime by emailing: hr@vrouteshr.com

7. YOUR RIGHTS

Depending on your location (India, EU, UK, etc.), you may have the right to:

✔ Access your personal data

✔ Correct inaccurate data

✔ Request deletion

✔ Restrict processing

✔ Withdraw consent

✔ Object to marketing

✔ Request a copy of stored data

To exercise rights, email: hr@vrouteshr.com

8. COOKIES POLICY

We use cookies to:

• Improve website experience
  
  

• Analyse traffic
  
  

• Personalise content
  
  

• Enhance navigation
  
  

• Track performance
  
  

You can disable cookies through browser settings, but certain Website features may not function properly.

9. THIRD-PARTY WEBSITES

Our Website may contain links to external websites.

We are not responsible for:

• Their content
  
  

• Privacy practices
  
  

• Data handling policies
  
  

Users are encouraged to read third-party policies independently.

10. CHILDREN’S PRIVACY

We do not knowingly collect personal information from anyone under the age of 18.

If you believe a minor has submitted data, contact us immediately at hr@vrouteshr.com.

11. INTERNATIONAL DATA TRANSFERS

As we operate globally, your data may be processed:

• Outside India
  
  

• In locations where our partners operate
  
  

All transfers follow applicable data protection laws.

12. UPDATES TO THIS POLICY

We may update this Privacy Policy periodically.
Changes take effect once posted on this page.

Last updated date will always reflect the latest version.

13. GOVERNING LAW

This Privacy Policy shall be governed by:

📍 Laws of India
📍 Courts of Hyderabad, Telangana will have exclusive jurisdiction

14. CONTACT US

For questions, concerns, or data requests:

📩 Email: hr@vrouteshr.com
🌐 Website: www.vrouteshr.com
🏢 Legal Entity: Vroutes Strategic Consulting LLP